IT Cost Reduction Strategies: Eliminate Waste & Free Budget


Standardize and bundle contracts as part of your health system’s cost reduction strategy. Moreover, the balance between cost and delivering positive patient experiences is fragile. Cost reduction strategies must prioritize the health of patients while examining opportunities to cut costs. You can reduce IT costs by eliminating, rationalizing and renegotiating various assets and services within the IT landscape. This is done by carefully mapping and examining where the most money is spent and deciding whether it can be removed or changed to the benefit of the company.

Q5 to host webinar on balancing costs with sustainable growth –

Q5 to host webinar on balancing costs with sustainable growth.

Posted: Tue, 20 Dec 2022 08:00:00 GMT [source]

The first step is to ask the question – do we really need this product or service? Once that is settled, analyze the extent of the need and, on that basis, review the specifications or design. Learn how Procurement Analytics can provide you with the insights you need. It is likely that some pricing has become uncompetitive and that there is scope for revisiting payment terms.

Administrative Lean

Track and measure the operational efficiency of your business to adjust and optimize the use of available resources. Set performance parameters that reflect your efficiency goals and offer incentives when those goals are met. There are many software solutions that address all or part of the procurement process with the aim of generating savings.

Standardization is a huge opportunity for organizations focused on cost reduction in healthcare. Market consolidation is continuing at a rapid pace strengthening the argument for standardization of services. Spend optimization is a more holistic method to budgeting that looks beyond the upfront dollar spending. By strictly adhering to such cost optimization strategy, long-term and sustainable savings can be achieved.

Make sure to negotiate not just prices but terms and conditions. 39% of CFOs polled in May said they would cut costs in 4Q22 if high inflation persisted. The ongoing threat of recession will only add pressure to reduce spending.

Manufacturing USA is a network comprised of public-private partnership Institutes, each with a specialized technology focus. VMEC provides a range of practical workshop and training offerings that can be provided either on-site at your location or through our periodic public offerings. Developing and maintaining a highly skilled and experienced workforce is absolutely critical to all of Vermont’s industry sectors – both now and for the future. Grounded in 27+ years of research and project work, and it incorporates the systems thinking mindset of Dr. W. Edwards Deming through education, proven tools, and mentoring. Cost reduction and operational excellence are among the top needs that we hear from manufacturers.

Best Practices for Procurement Cost Reduction & Procurement Savings

If you do know where the money for the business is going then you may not be aware of the areas where you can cut back or stop spending. The result is another painful round of cost reductions when the next crisis hits. Inefficiencies in the supply chain cost money, so identifying these problems and rectifying them is crucial if you’re looking to reduce costs.

cost reduction strategies

According to an article on Scribd procurement-managed expenditure accounts for an average of 65-75% of many businesses’ outflows. An organization needs to develop flexible and long-term relationships with carriers to negotiate terms for bettering shipping rates. At some level since the underperforming employees see that the company policy has changed and more is required. Cost reduction should never be a short-term process; rather, it should be more of a long-term solution. IT Cost Optimization Read more to maintain a competitive edge and become more agile in your processes and resource management. Get more insights on how to get yourself on the right IT cost-saving path.

Enterprises that create mutually beneficial relationships with suppliers can secure reasonable payment terms and high-quality material in perpetuity. Each person that a business adds to the payroll can also come with high capital costs. That’s because the employee needs office space, equipment, and utilities. Cost reduction is more than an antidote to unprecedented expenses. Optimizing business expenses means a company invests in fewer low-value assets. The likelihood of duplicating purchases and maverick spending is high even if the global procurement organization is center-led.

Poor planning leads to expensive emergency procurement actions and high transport costs. When’s the last time you evaluated the workflows in your organization? As businesses grow and their customers’ needs change, simple systems often become a tangled mess. Continuous process improvement focuses on constantly looking for ways to improve workflows.

Cost Reduction Strategies in Procurement

They should be brave, big, bold, creative and crucially aligned. Shaving some budget from staff socials may help short term, and you should look at those items, but they won’t move a dial. Ensuring your cost reduction programme is part of a wider strategy is critically important though, otherwise you risk your overall growth and survival. You’ll find cost reduction without strategic thinking causes negative unintended consequences and provides little to no benefit. Group purchasing provides access to massive cost savings through volume purchasing and deep supplier discounts across several common indirect categories. In the current challenging economic environment, every organization is striving to reduce costs.

If you cannot send everyone home and require a physical office, you might as well consider moving to a shared office or hiring a co-working space. Not only could you trim leasing costs, but you could also pay according to your actual usage of common facilities while enjoying many complimentary amenities. Meanwhile, you can save on replenishing the pantry with snacks and coffee and on engaging washroom cleansing services without sacrificing your employee experience. You can combine corporate activities into single events across multiple departments to save on the average spending.

Getting to 30% or More: Cross-Department and Program-Elimination Ideas

With fewer employees in the office, this can also cut back your spending on utilities, such as electricity and water. Knee-jerk action to reduce costs can have unintended consequences for the longer-term health of your organization. Gartner research shows that while most CFOs have been relying on pricing-focused strategies to offset inflation, 39% will zero in on cost cutting if inflation remains persistently high in 4Q22. That will soon turn into explicit demands for rapid cost cutting. Here’s how to manage the pressure to reduce IT costs in the short term without harming your organization in the mid-to-long term. Automation programs increase the speed of these processes, can be run outside of business hours and also reduce the risk of human error, and such mistakes can potentially be very costly to a business.

cost reduction strategies

Don’t use expert salespeople for word processing or “numbers” people for design functions. It’s often necessary for one person to be responsible for various tasks, but consider exchanging some of those tasks with another individual who shows greater efficiency. Unapproved spending is particularly rampant in organizations without clear insights into purchase order approvals. By increasing transparency in your procurement process, you’ll reduce unapproved spending, consolidate orders, and get discounts on goods and services that keep your company within budget. A lot of organizations miss out on the cost-cutting benefits of combining purchases and services. Rather than letting each department order what they need, you can combine orders or requests and get bulk discounts.

After the downturn in the economy that began in 2007, many U.S. companies went to a four-day workweek to cut back on expenses without having to lay off employees or close the business altogether. Cost-cutting initiatives and deinvestment can damage employee experience, which is critical for employee engagement and productivity. Understanding that impact can help you avoid rash decisions that could damage key talent outcomes in the long term. This is especially important today, when certain talent is scarce and costly. Two in five IT leaders regret technology purchases due to unfavorable terms or overpriced fees.

Revisit Current Contract Terms

Even as errors decrease and expectations are more routinely met, most companies continue to devote resources to checking 100% of the data 100% of the time. Consider eliminating the review entirely, conducting it less frequently, or checking just those units with a history of supplying bad data. One fast-food client required daily reconciliations of the cash balances of every one of its 600 stores, even though 99% of them had not had an error in more than a year. The company discovered that once a week was more than sufficient to catch errors before they did any harm. Do you prepare long reports with comprehensive data when only exceptions matter or when the true consequences of variances are quite small?

  • But common missteps in cost reduction can undermine even structured programs designed to optimize cost decisions strategically.
  • By increasing transparency in your procurement process, you’ll reduce unapproved spending, consolidate orders, and get discounts on goods and services that keep your company within budget.
  • By doing this, you’ll be able to scale your systems to support your growing business without burning through your budget on IT resources.
  • With the average-size application at 300,000 lines of code , that comes to $1,083,000 per application to maintain and fix legacy software.
  • IT departments can save money through rapid IT cost reduction or through a long-term, IT cost optimization strategy.

Redesign or reorganization ideas often eliminate the lowest-value activities, with moderate impact on other departments, and can help cut expenses by up to 20%. Cross-department and program-elimination ideas are usually necessary when you’re aiming for 30% or more, but they have the greatest potential to be organizationally disruptive. There’s little point in investing in cost reduction strategies if your organization does not have a cost-conscious culture.

Getting to 10%: Incremental Ideas

Determine which of your products or services are bringing you the highest profits. Focus your efforts on the products or services that are the most profitable and cut out the products or services that are not returning as high a profit to your business. Only 9% of organizations cost reduction strategies create enough capacity to take on the growth and innovation opportunities they pursue. Aggressive cost reductions can drain resources from high-impact innovation projects or indefinitely delay funding to a point where competitors can hurdle your organization in the market.

However, implementing a spend analysis tool globally can also offer many of the same benefits. Can find solutions that address all or part of the procurement process, in a way that reduces costs. There is a variety of advanced software for cost reduction in implementing P2P, spend analysis, e-procurement, including RFP management, e-catalogs, and e-auctions. With a little imagination and experience, you can find more ways to save your business time and manpower using less funds while improving business outcomes.

This will help curb your spending on unnecessary stock and, as an added bonus, your suppliers will be in a better position to provide the components in the volume you require. This is because they will be aware well in advance and be able to keep the stock aside. You also run the risk of the products or components in your inventory becoming obsolete if the market, your manufacturing methods, or product specifications change.

Business Class

So, even if your recommendations are not due for a month or more, you should identify ideas today that could meet the full goal. You will find that the ideas improve each time you do this, because you will see new possibilities and discover the limitations of your earlier ideas. First, forget about finding a single idea that would radically change the cost structure of your organization or department, thereby solving your problem in one go. To cut 30% or more, pursue cross-department and program-elimination ideas. But remember that they have the greatest potential to be organizationally disruptive. First, don’t expect to reach your target with a single big idea.

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